deeploi integrations: All IT tools seamlessly connected

How much easier would IT management be if all tools worked seamlessly together? This is exactly where deeploi comes in: The platform centrally orchestrates all relevant IT systems and automates processes that would otherwise require hours of manual work. Instead of fragmented IT landscapes, you get a unified solution that intelligently connects HR systems, workspace tools, software, and security.

Why tool integrations are critical for modern IT

Tool integrations are a core building block of modern IT structures. Today, companies use a wide range of specialized systems for HR, identity management, device management, security, and SaaS management. Without proper integration, isolated data silos emerge, processes are maintained multiple times, and manual workflows consume time and introduce errors.

Integrated systems automatically synchronize information across platforms and enable cross-system workflow management. Processes such as onboarding, offboarding, or role changes can be standardized, accelerated, and implemented securely. At the same time, transparency across users, devices, licenses, and access rights increases significantly.

Benefits of tool integrations at a glance

• ‍Cost-efficiency through automation: Tool integrations significantly reduce manual effort. Instead of maintaining processes across multiple systems or relying on external IT service providers, many tasks run automatically. This substantially lowers support and administrative costs while making processes faster and more predictable.
• Reduced complexity and lower administrative effort: Many companies do not have a dedicated IT department, so roles such as HR or Office Management handle IT tasks alongside their core responsibilities. Integrated systems dramatically simplify this work: onboarding, access assignments, and software provisioning can be managed centrally without specialized technical knowledge.
• Greater transparency and control over IT processes: When systems are connected, companies gain a centralized view of users, devices, licenses, and permissions. Processes such as onboarding and offboarding become traceable, responsibilities can be clearly assigned, and risks such as forgotten access rights or unused licenses can be avoided. This improves not only visibility but also security and compliance.

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An overview of deeploi’s integrations

deeploi is built on the intelligent integration of various IT systems. The platform consistently focuses on cloud IT. On-premise solutions are deliberately not supported in order to guarantee a modern and lean infrastructure.

The IT management platform creates a seamless connection between central business areas:

HR systems

HR systems are the heart of automation. As soon as an employee is created in the HR system, the entire IT process starts automatically. Ideally, a company should introduce an HR system right from the start in order to make HR processes efficient from the outset.

An HR system creates transparency, reduces manual errors, and enables scalable processes, particularly in onboarding, absence management, contract management, and reporting. Companies that digitize early prevent operational bottlenecks during growth and lay the foundation for professional, future-proof HR structures. deeploi supports various HR systems and can set up new connections within one day if required.

deeploi integrates with many HRIS, for example:

• Personio
• Factorial
• HiBob
• BambooHR

Good to know: Setting up an HR integration also includes configuring a data privacy filter. You decide exactly which fields deeploi is allowed to access. All that is required is admin access to the respective HR system.

Workspace management

Workspace integrations such as Google Workspace or Microsoft 365 are among the most important foundations of a functioning IT environment. On their first day, employees need email access, calendars, document storage, and collaboration tools to start working productively. That is why these integrations are an absolute must-have for any company.

With deeploi, setup takes only a few minutes. You simply provide the required credentials, and automation takes over all core processes. User accounts are created automatically, permissions are assigned correctly, and during offboarding, data is transferred in a structured way instead of being lost or requiring manual follow-up. This helps avoid common sources of error while saving valuable IT resources.

Software & SaaS

SaaS integrations are among the most common requirements, as every company uses different software depending on industry, size, and role structure.

The solution lies in role-based software bundles. At deeploi, a software bundle is a predefined package of apps assigned to employees based on their role. New employees automatically receive exactly the applications they need for their position. Manual assignments, approvals, and back-and-forth communication are no longer necessary. Processes become faster and more standardized. No one has to wait for essential tools, and IT maintains full visibility over licenses and access rights at all times.

deeploi supports an extensive app catalog. Some tools are fully automated and integrated, while others can be managed in a structured manual way.

Typical SaaS categories with example tools:

• Project management: Asana, Trello, Monday.com
• Communication: Slack, Microsoft Teams
• Design: Figma, Adobe Creative Cloud
• Sales: Salesforce, HubSpot
• Marketing: Mailchimp, ActiveCampaign
• Development: GitHub, GitLab, Jira
• Accounting: DATEV, Lexoffice
• Document management: Notion, Confluence

Device management

Mobile Device Management (MDM) represents the advanced layer of security and compliance. An MDM system connects to every company device and enables centralized configuration, enforcement of security policies, and automatic updates.

Core MDM functions:

• Device encryption for maximum data protection
• Remote device lock or wipe in case of loss or theft
• Automatic patch management for security updates
• Policy enforcement across all devices
• Compliance monitoring for GDPR and other standards
• Centralized inventory management with full transparency

Important to know: Setting up and managing MDM is complex. Many IT managers still track devices manually in Excel spreadsheets, which is error-prone, time-consuming, and insecure. deeploi fully takes over this complexity. Instead of dealing with technical details such as policy configurations or scripts, you get a fully managed, secure, and automated system. You not only gain back time but also the certainty that your IT security meets professional standards.

Hardware procurement

Procuring new devices is time-consuming and complex for many companies: separate ordering processes with different vendors, limited tracking transparency, and long waiting times until devices are ready for use. deeploi simplifies this process by integrating hardware procurement directly into the platform. You can order devices, track their delivery, and assign them to employees without switching between different systems. Devices arrive preconfigured and ready to use, with no waiting time.

Benefits of integrated hardware procurement with deeploi:

• Device procurement becomes a seamless, fully integrated process from selection to delivery. Everything is managed through a coordinated workflow instead of multiple vendors and disconnected processes.
• Automatic tracking from order to delivery with full transparency
• Preconfigured devices with all required tools and security settings
• Automated onboarding without delays
• Centralized inventory management via the dashboard with access to all device information
• Flexible procurement options: purchase or rental with customizable terms

Good to know: Hardware procurement with deeploi works smoothly across Europe and achieves a 95 % on-time delivery rate.

Security and compliance

Security and compliance are top priorities in the European market, especially in the context of GDPR. Companies must be able to track at all times who has access to which data and how systems are protected. This is exactly where deeploi comes in, integrating leading security partners such as SentinelOne into a centralized IT environment.

Core security features:

• Automatic patches and security updates without manual effort
• GDPR-compliant data processing for the EU market
• ISO 27001 certification as a recognized security standard
• Device encryption to protect sensitive company data
• Integrations with leading security providers such as SentinelOne

deeploi benefits at a glance

The true value of deeploi lies not in individual integrations, but in the central orchestration of all IT systems. Instead of managing tools in isolation, deeploi connects the entire IT landscape into one seamless process within a single platform.

A typical example is onboarding new employees: deeploi automatically coordinates hardware orders, sets up email accounts, creates SaaS access, enforces security policies, and organizes device shipping. Without integrations, these steps would have to be handled manually across multiple systems. This consumes time, ties up resources, and increases the risk of errors.

As an IT management platform, deeploi combines five key competitive advantages:

• Cost efficiency: Lower costs through automation and efficient processes instead of high external hourly rates. A concrete example: Instaffo reduced costs by 75 % after switching to deeploi.
• Maximum simplicity: deeploi removes complexity from IT administration, so no IT expertise is required.
• Expertise on demand: Fast IT support in German and English with response times under 30 minutes.
• Full transparency: Central overview of all devices, users, licenses, and processes through a single dashboard.
• Scalability: Cloud-native, quickly implemented, and easily expandable from 20 to 300+ employees.

This combination makes deeploi the ideal solution for companies that want to build scalable, secure, and efficient IT structures.

deeploi vs. other IT solutions

Ready to simplify your IT processes? Get in touch with deeploi now and experience how deeploi centrally orchestrates all your IT systems. Without complexity, without hidden costs.

How to get started with deeploi stress-free: Implementation and onboarding

The implementation process with deeploi is surprisingly fast and straightforward. Workspace integration usually takes about 30 seconds, while HR integrations typically take one to two minutes. As a customer, you simply provide admin access to the relevant systems and define data privacy filters once for HR tools. You decide exactly which data fields deeploi is allowed to access. After that, the integration is complete – no technical expertise required.

Migrating existing structures also runs smoothly without disrupting ongoing operations. Many companies hesitate when it comes to migrations because of past negative experiences: lengthy processes, downtime, or data loss. With deeploi, it is different. The expert team ensures that migration is completed quickly and seamlessly. deeploi handles the technical complexity in the background, while you retain full control over access, data, and processes at all times.

Typical onboarding process with deeploi:

• Initial consultation and needs analysis: We understand your requirements and existing IT structure.
• Integration of existing tools: Depending on complexity, integration typically takes from a few days to 2 to 3 weeks.
• Platform training for administrators and IT owners: An intuitive introduction without technical barriers.
• Go-live: From this point onward, core processes run automatically via deeploi.
• Ongoing support: Our team is always available, with an average response time of 12 minutes (guaranteed SLA: 30 minutes).

Conclusion: deeploi integrations for modern companies

deeploi solves the core problem of fragmented IT landscapes by intelligently connecting and centrally orchestrating all relevant systems. The real value lies not in individual integrations, but in automated end-to-end processes that make IT tasks significantly more efficient and transparent.

Three advantages are particularly decisive: cost efficiency with savings of up to 75 %, a drastic reduction in complexity without requiring IT expertise, and full transparency across all processes, devices, licenses, and access rights. The measurable results speak for themselves: companies reduce their IT workload by up to 98 %, while onboarding processes are reduced from two to three hours to just three to five minutes.

This makes deeploi particularly suitable for SMEs without an in-house IT department, so-called Accidental IT Owners such as HR managers or office leads, fast-growing startups, and remote teams that require scalable IT processes.

FAQ

Which tools does deeploi integrate?

deeploi integrates many HR systems such as Personio, HiBob, and Factorial, workspace tools (Google Workspace, Microsoft 365), an extensive SaaS app catalog, and hardware procurement partners. New HR integrations can be added within one day.

Do I need to give up my existing tools to use deeploi?

No, you can keep your current tools. deeploi integrates into existing systems and orchestrates them more efficiently. In some cases, deeploi may recommend optimizations, such as switching to a better-integrated HR system, but this remains optional. Flexibility is a core principle of the platform. Integration takes place without interrupting your ongoing operations.

What happens if an integrated tool releases an update?

deeploi takes a conservative approach to updates and rolls out new versions only after thorough stability testing. HR systems and workspace tools rarely change fundamentally. The platform continuously monitors all integrations and automatically adapts to API changes. You do not need to take any action – connections remain stable and secure.

How long does it take to set up integrations with deeploi?

The technical connection of individual systems takes only seconds or minutes. A workspace integration is typically set up in around 30 seconds, while HR integrations usually take one to two minutes. Full platform implementation, depending on company size and the complexity of the existing IT landscape, generally takes only a few days to 2 to 3 weeks. Most of this time is spent on alignment, data privacy settings, and administrator training rather than the actual technical integration. Getting started with deeploi is therefore significantly faster than traditional IT migrations and happens without interrupting ongoing operations.

How does migration to deeploi work? Is it complicated?

Many companies fear long downtimes, data loss, or complicated technical processes when migrating IT systems. With deeploi, it is different. Our expert team guides you through the entire migration process and ensures that everything runs quickly and smoothly without disrupting your ongoing operations.

Migration takes place step by step. First, we analyze your existing IT structure and plan the transition together with you. Then we handle the technical implementation in the background while your employees continue working without interruption. You retain full control over access, data, and processes at all times. Most companies are fully migrated within a few days to 2 to 3 weeks – stress-free and without surprises.