Employee Onboarding
without Friction
With deeploi, you save hours of manual work on every employee onboarding through automated IT processes.
From innovative startups to long-established businesses
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Employee Onboarding without IT Stress
No more manual IT onboarding. New employees start automatically with all access rights, devices, and tools.
Integrate deeploi into Your HRIS
deeploi automatically detects new employees and syncs all onboarding data. Up to date and error free.
Define Apps Packages for Each Team
Create predefined app sets for every role so new colleagues can be productive from day one.
Choose Your Hardware
Select devices from your inventory or buy or rent new ones. All with just a few clicks.
Approve Setup & Device Assignment
And that’s it. deeploi prepares it all.
- SaaS account credentials
- Workspace account
- Welcome email
- Devices
- Security settings
When IT runs smoothly, HR works better
IT does not belong on your to do list.
Finally Effortless Onboarding.
We Take Care of IT.
HR Platforms Integration
We automatically sync with your favorite HR tools. No double work or manual data transfers needed.
Workspace Connection
Fully connected to Google Workspace or Microsoft 365 –– whatever your team runs on, we’re on it.
Automatic Software Deployment & Updates
Apps and updates are rolled out quickly and consistently across all devices.
Procurement Made Easy
Order, track, and manage devices in a few clicks. No emails, no spreadsheets, no stress.
Account Creation
New joiners? Their accounts are created, configured, and ready to use automatically even before the first working day.
Low-Touch Device Setup
Devices are fully configured before they even leave the box, ready for employees to power on and start working on day one.
How Our Customers Save Time During Onboarding
Instaffo improved onboarding while reducing overall IT costs
- 5 minutes per onboarding setup instead of 2-3 hours.
- 97% less manual IT work for the People team.
- 75% of IT costs saved by moving from the old provider to one streamlined workflow with deeploi.
HOLY Energy built an efficient IT setup that supports fast hiring
- Onboarding time takes only 5 minutes per new hire.
- IT workload for People Operations cut down to ~30 minutes per week.
- Hardware tracking and smart leasing through deeploi’s partner network prevented unnecessary costs.
Hanseranking scaled IT processes without adding complexity
- 3 minutes is all it takes for IT onboarding.
- 30 employees onboarded with deeploi.
- 100% visibility and security across all company devices.
As seen in
Questions? We’re Here to Help.
With deeploi, the entire IT onboarding process for your HR teams takes 3-5 minutes instead of the usual 2-3 hours.
As soon as you create a new employee in your HR system (e.g., Personio), deeploi’s automated process begins. Hardware can be pre-ordered on the platform or assigned from inventory, all required software packages are installed automatically, accounts are created, and security configurations are applied.
When the device arrives at the new team member’s location, it’s ready to use immediately – no manual setup or on-site IT support needed. This saves up to 95% of the time normally required for onboarding, allowing you to focus on your core tasks while new employees can work productively from day one.
With deeploi, you only need to complete two steps:
- Create your new employee in deeploi or your HRIS (e.g., Factorial or Personio)
- Approve the onboarding setup, which includes the required devices and app bundle
deeploi handles all other steps for you, including:
- Device tracking and delivery
- Setup of email and SaaS accounts
- Device setup and configuration
- Ongoing IT support
You significantly accelerate complex onboarding processes, eliminating the need for checklists or time-consuming coordination within your HR department.
Manual IT onboarding and offboarding come with considerable security risks:
- Forgotten account deactivations
- Missing security updates
- Weak password policies
- Unreturned devices containing company data
deeploi eliminates these risks through established security processes. Our experts ensure automatic patches and updates, enforce password policies, and allow remote device locking when necessary.
During offboarding, all access is automatically disabled. When new employees start, the devices are correctly set up again.
Yes, deeploi is optimized for remote onboarding. Hardware is shipped directly to the employee’s home, already fully configured and ready to use.
With zero-touch provisioning, remote employees only need to turn on the device and log into deeploi. They can then immediately access all required tools and systems.
Especially valuable: deeploi’s unlimited IT support responds in an average of 12 minutes, solving technical issues remotely.
Yes, deeploi offers seamless integration with leading HR systems such as Personio, BambooHR and others.
Once a new employee is created in your HR system, the IT onboarding process in deeploi starts automatically. This automation eliminates duplicate data entry, reduces errors, and saves 2-3 hours of work for each onboarding.
A professional IT onboarding process with deeploi significantly improves employee retention. According to Gallup, 70% of employees with structured onboarding describe their job as a “dream job” and are 2.6 times more satisfied.
deeploi contributes to this by ensuring new team members are fully equipped and productive from day one – no waiting for hardware, no frustrating manual software installations.
Our fast IT support (average 12-minute response time) signals appreciation and professionalism. This positive first experience drastically reduces the risk of early churn during the probation period and helps companies avoid the high cost of replacing employees, which can range between 90-200% of annual salary.
deeploi transforms your IT onboarding with clear benefits for new hires:
- 95% time savings through automated processes
- Seamless HR integration with systems like Personio
- Zero-touch provisioning for instantly ready devices
- Role-based software bundles installed automatically
- Unlimited IT support with a 12-minute average response time
- High security standards and GDPR compliance
- Scales effortlessly – whether you onboard 5 or 500 people per month, the workload stays minimal
With more than 150 satisfied customers and proven cost savings of up to 75% compared to traditional solutions, deeploi is the smartest choice for modern IT management.
With deeploi, you speed up the entire IT setup and create the foundation for a great first impression. Combine this with a structured onboarding plan that defines clear milestones for the first 90 days.
Assign a buddy or mentor for personal guidance, schedule regular feedback sessions, and organize team events to support social integration.
deeploi takes care of the technical side: hardware provisioning, software installation, account creation, and security configuration. This allows HR and managers to focus on the human aspects of onboarding, while IT processes run smoothly in the background.
With deeploi, you reduce your company’s IT costs by up to 75% compared to traditional managed service providers.
Savings come from multiple factors: deeploi drastically reduces manual IT workload, freeing internal resources for strategic tasks. The transparent pricing model with no hidden fees keeps IT costs predictable. You save 2-3 hours of work per onboarding, reduce support tickets through proactive maintenance, and avoid costly security incidents thanks to automatic updates. Unlimited IT support is included at no extra charge.
deeploi’s IT support is available without limits and responds in just 12 minutes on average, backed by a guaranteed 30-minute SLA.
You can reach the support team directly through the deeploi platform via ticket system, email, or phone. Support is available during regular business hours in both German and English.
Especially convenient: employees can create their own support tickets, reducing your workload as an IT manager.